Hire Operations Administrator

Job Role:      Hire Operations Administrator
Reports to:  Operations Manager – Hire
Location:     Chandlers Ford Head Office

The Company

Established in 2001, Aqua design, supply and install innovative temperature control solutions, across the UK. Our Sales, Hire and Service teams support customers from every industry sector, whether they are looking to purchase, hire or maintain equipment. Products include process chillers, adiabatic, dry air & free coolers, cooling towers, temperature control units, boilers, air conditioning units and portable heaters. As a business, we have a strong focus on energy efficiency and the ability to design completely bespoke solutions. Aqua are proud recipients of a Queen’s Award for Enterprise: Innovation.

The Company has a clearly defined growth plan over the coming years which will offer employees training and development opportunities. Due to our continued growth we are seeking a Hire Operations Administrator to join our current team. 

Main Duties:

Responsibility for effectively co-ordinating and scheduling within the Department to ensure customer expectations and commitments are met, whilst delivering a high-quality service.

  • Raising purchase orders, order acknowledgements
  • Assisting in stock movements and stock take.
  • Scheduling engineers work
  • Supplier invoice processing
  • Liaising with freight companies regarding imports
  • Communicating with clients and suppliers.
  • Maintaining the highest levels of customer service.
  • Providing back-up for Operations Manager during leave periods
  • Liaising with haulage suppliers to arrange transport.
  • Ad hoc projects

To succeed you will need to have a keen eye for detail and excellent time management and communication skills. Experience of using Microsoft Excel would be beneficial.

Organisational skills are essential as you will have multiple priorities at any one time.

Previous experience within a hire/rental company would be advantageous.

Essential Skills & Person Specification:

  • Self-motivated and team player.
  • Ability to liaise at all levels.
  • Experienced in planning and multi-tasks.
  • Strong communication skills.
  • Competent user of Microsoft Office.
  • Attention to detail is essential.

Employment Type

  • Full-time (37.5 hours a week)

Company Benefits​

In addition to a competitive salary package, all our employees receive the following company benefits:

  • 25 days holiday + Bank Holidays.
  • Private medical cover.
  • 8% Company pension contribution.
  • Enhanced maternity, paternity & sickness pay.
  • Gym membership contribution.
  • Employee Referral Bonus scheme.
  • Bike to work salary sacrifice vouchers.

Aqua's core values include


We have such strong and enduring customer partnerships because we are always honest. Honest about what solution our customers need, not what we want to sell them, and honest about what it will take to deliver that solution to always manage and deliver against expectations.


At Aqua we have the opportunity to create real, tangible positive impact for our customers and their business, for their customers and for the environment. We take our role in that seriously and are committed to doing good.


We know everything about temperature control but our customers know their business better than us. When we work together internally and in partnership with customers to design solutions, success is guaranteed. It is true that power lies in partnerships.